Identify and prioritize
Give each filter a unit number and include the engine, part number, reason for service and required return date. Flag the truck waiting on a part separately from filters sent for scheduled maintenance.
For fleet operators
Keep the service plan ahead of the next dispatch.
One truck out of service can change the whole day. Arrange DPF work around the unit, the repair it needs and the date it has to be back.
A plan for the actual job
Scheduled maintenance. Unplanned downtime. A clear next step for both.
DPF Utah, powered by J-Mac Radiator, supports fleets with cleaning, diagnostics, removal and installation, replacement, and filter transport arrangements from our Salt Lake City shop.
For planned work, start with the engine’s maintenance requirements and each unit’s history. For a truck already down, send the symptoms and diagnostic findings first. That helps establish whether the job needs vehicle-level investigation, service on a removed filter, or a replacement decision.
From your yard and back01 02 03
Set up the handoffs before the filter moves.
Agree on the work
Confirm the quoted scope, collection or drop-off details, and who can authorize additional work. Decide how you want to handle a filter that fails inspection before it delays the next step.
Close the loop
Keep the service outcome and available test results with the unit record. Coordinate the return with the installing technician, including any remaining diagnosis, repairs or vehicle checks.
Bring these details to the first call.
- Fleet size and vehicle or equipment types
- Units currently down and upcoming maintenance
- Filter locations and whether they are removed
- Required return dates and receiving windows
- Purchasing contact, PO requirements and billing details
- Who approves diagnosis, cleaning and replacement
Make repeat work easier
Build the arrangement around your operation.
A local delivery fleet and a contractor moving equipment between jobs need different pickup and scheduling arrangements. Share your locations, expected volume and purchasing process so those details can be discussed together.
Agree on communication, invoicing and authorization requirements during setup. For batch work, identify every component separately and assign a return priority. Matching a filter to the wrong unit can undo an otherwise well-planned service visit.
Use mileage, engine hours and the manufacturer’s guidance to plan maintenance. Repeated regens or an early return of restriction deserve an investigation into the cause; simply shortening the cleaning schedule may leave it unresolved.
Plan maintenance for your applicationBefore you schedule
Can several filters come in together?
Yes. List the unit and part identifiers, service request and return priority for each. Include the receiving contact for any parts returning to a different location.
How do we establish turnaround?
Provide the date you need the unit available. The schedule needs to account for collection, inspection, authorization, service, parts availability and return transport. Confirm the job-specific timing before removing a working unit from service.
What if we already handle removal in-house?
Arrange service for the removed component and keep your technician involved in the findings and return. See our repair-shop workflow for the information that makes that handoff useful.